Privacy

1. Introduction
   1. We are committed to safeguarding the privacy of our website visitors, members, and event attendees. This policy applies where The Thomas More Society is acting as a data controller with respect to the personal data of our members, website visitors, and service users.
   2. We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of our services, we will ask you to consent to our use of cookies when you first visit our website.
   3. In this policy, “we,” “us,” and “our” refer to The Thomas More Society. For more information about us, see Section 13.

1. How we use your personal data
   1. In this section, we outline the general categories of personal data that we may process and the legal basis for this processing.
      1. Membership Data: We may process information that you provide when joining The Thomas More Society, including your name, contact details, professional affiliation, and areas of legal practice (“membership data”). This data is used to maintain our database of members, communicate with you, and facilitate your participation in society activities. The legal basis for this processing is the performance of a contract, as well as our legitimate interest in operating and maintaining the society.
      2. Communications Data: We may process your contact details for sending newsletters, legal updates, and event announcements (“communications data”). The legal basis for this processing is consent and/or our legitimate interest in keeping members informed about our activities and updates relevant to their work in law.
      3. Event Registration Data: We may process data you provide when signing up for our annual events, including your name, contact details, dietary preferences (where applicable), and payment information (“event registration data”). This data is processed for the purposes of managing event attendance and ensuring the smooth running of events. The legal basis for this processing is the performance of a contract and/or our legitimate interest in organizing member events.
      4. Website Usage Data: We may process data about your use of our website and services (“usage data”). This may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views, and website navigation paths. The source of this data is our analytics tracking system, and it is processed to improve our website and services. The legal basis for this processing is consent and/or legitimate interests.
      5. Correspondence Data: We may process information contained in or relating to any communication you send to us (“correspondence data”). This may include communication content and metadata. The legal basis for this processing is our legitimate interest in managing communications and inquiries.
2. Providing your personal data to others
   1. We may disclose your personal data to our third-party service providers (e.g., email marketing platforms, event organisers) as necessary for managing our communications and events. These providers are bound by confidentiality obligations and data protection requirements.
   2. In addition, we may disclose personal data where required to comply with a legal obligation or in defense of legal claims.
3. International transfers of your personal data
   1. We do not routinely transfer personal data outside of the United Kingdom or European Economic Area (EEA). If we need to transfer data to third parties outside these regions, we will ensure that appropriate safeguards, such as standard contractual clauses or other lawful mechanisms, are in place.
4. Retaining and deleting personal data
   1. We will retain your personal data for as long as necessary to fulfill the purposes outlined in this policy. Membership data will be kept for the duration of your membership, and communications data will be retained until you opt out of receiving updates.
   2. We will review and securely delete personal data that is no longer needed or that has expired. However, we may retain data if necessary for legal obligations or to defend against legal claims.
5. Your rights
   1. As a data subject, you have the following rights under data protection law:
      1. The right to access;
      2. The right to rectification;
      3. The right to erasure;
      4. The right to restrict processing;
      5. The right to object to processing;
      6. The right to data portability;
      7. The right to complain to a supervisory authority;
      8. The right to withdraw consent.
   2. To exercise any of these rights, or for any further inquiries relating to data protection at The Thomas More Society, please contact tmsprivacy@gmail.com.
6. Cookies
   1. Our website uses cookies to enhance user experience and track website performance. For more information about the cookies we use and how to manage them, please refer to our Cookies Policy.
7. Our details
   1. This website is owned and operated by The Thomas More Society. We are a member organisation for Catholics working in the legal profession. Our registered office is at One Essex Court, Temple, London, EC4Y 9AR.
   2. You can contact us:
      1. By post: One Essex Court, Temple, London, EC4Y 9AR
      2. By email: tmsprivacy@gmail.com
      3. By telephone: 020 7583 2000

This privacy policy may be updated from time to time. We recommend checking this page regularly for any updates.